Flowserve Corporation Operations Administrative Assistant in Jakarta Timur, Indonesia
If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!
6-months temporary contract – Incumbent is to execute complete order fulfilment process from quote-to-cash process including quotation, order processing, deliveries expedites and reporting. The function also acts as a contact point between customers and internal employees to ensure that both customer satisfaction and business objectives are achieved.
Responsibilities & Requirements:
Assist in managing and maintaining all legal documentation, certification, licenses etc.
Support logistics activities for import and export of materials and parts in full compliance with statutory and Flowserve global regulations and policies
Prepare and create monthly import and export reporting to regional compliance team
Preparation and submission of quarterly import and export report to Ministry of Trade (INATRADE)
Support Finance to prepare quarterly BKPM/LPKM reports
Perform purchasing and expediting activities based on technical specifications and purchase approval requests prepared by Project Engineers and Customer Service Representatives
Prepare necessary documentation to Finance to ensure timely issue of invoices
Monitor and maintain record of suppliers’ performance such as quality, on-time delivery etc.
Maintain facility provisions and services including but not limited to stationery, pantry
supplies, security services, transportation, photocopier and related services.
- Responsible for expat formalities and documentation in accordance with statutory and
Flowserve global regulations and policies
Arrange and manage travel, accommodation, facilities and materials for internal and external training activities and employee’s travel
Maintain QRC weekly movement reporting
Maintain offsite document storage facilities in accordance with regulatory requirements
Arrange local and international courier services as required
Maintain employees’ training records and plan
Other responsibilities to be determined as needed
Preferred Experience / Skills:
Minimum of a Diploma in Business Administrative
Some relevant experience in a fast-paced manufacturing industry
Proficient in Microsoft Office Applications especially with Words, Excel and PowerPoint
Excellent English ability both in oral and written.
An independent open-minded team player with excellent communication and interpersonal skills with the ability to interact with all levels of employees.
Good time management skills, including the ability to multitask and work under tight deadlines
Job Advertising Title: Operations Administrative Assistant
Primary Posting Location: Jakarta Timur, Indonesia
Job Posting Category: Operations
Employment Type: Full time
Auto req ID: 50362BR
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