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Flowserve Corporation Executive Officer Administrative Assistant in Irving, Texas

Company Overview:

If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!

Role Summary:

This position will execute projects and administrative responsibilities for Senior Executive Leadership Team members. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.

Responsibilities & Requirements:

  • Respond to inquiries and provide information requiring thorough knowledge of all areas reporting to executive and their business.

  • Independently resolves routine and most non-routine questions and problems and the ability to work with ambiguity.

  • Composes non-routine or complex correspondence to respond to requests, explain information, or provide factual information

  • Provides backup support for the CEO and other executive administrative staff

  • Participates as a collaborative member of the administrative support team and contributes to a positive team culture as well as best practices sharing.

  • Manages executive’s calendar to ensure all scheduled meetings are met, including a smooth transition between appointments; makes judgement calls on calendar prioritization

  • Creates agendas and prepares meeting materials

  • Organizes recurring staff meetings (on and off site), prepares agendas, arranges meeting facilities, and coordinates logistics

  • Completes special projects requiring moderately complex research and analysis

  • Resolves administrative issues by coordinating preparation of reports, analyzing data, and identifying solutions

  • Identifies and implements process improvements within the administrative function

  • Prepares high-quality, professional presentations utilizing Microsoft PowerPoint

  • Takes initiative to foresee challenges and actively seeks/provides effective solutions

  • Ensures timely preparation, processing, and auditing of vendor invoices and complex expense reports

  • Plans and assists with conference room reservations, confirming IT needs, conferencing, catering, etc.

  • Coordinates efficient and cost-effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures

Preferred Experience / Skills:

  • HS Diploma and 5+ yrs of relevant experience required. Bachelor’s degree preferred.

  • Requires 3+ years’ experience supporting multiple executives

  • Must be proficient/expert in MS Word, Excel, Power Point and Outlook

  • Ability to pull reports from various systems, consolidate and provide insight on data

  • Professional executive presence and demeanor with the ability to be assertive while tactful

  • Ability to prioritize and manage multiple tasks simultaneously and under pressure

  • Ability to handle highly sensitive and confidential information.

  • Must have excellent prioritizing and time-management skills

  • Ability to collaborate with leaders and other administrative professionals across the organization.

  • Flexibility for occasional overtime and addressing after-hours calls

  • Must be able to take initiative and demonstrate sound decision-making with minimal supervision.

Job Advertising Title: Executive Officer Administrative Assistant

Primary Posting Location: Irving, Texas US

Job Posting Category: Administration

Employment Type: Full time

Country: United States

Auto req ID: 54319BR

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